PRIVACY POLICY

In relation to personal data that concern you and of which the company Promoest s.r.l. comes into possession when you access to the website and request for the services we offer, we inform you of the following:

THE DATA CONTROLLER is PROMO-EST s.r.l., tax code/VAT number 03291040107, with registered office in Milan, Via G.B. Moroni 33 Tel.0243912468, Fax 02.48018575, e-mail: congressi@promoest.com

WHAT PERSONAL DATA WE PROCESS:
When you browse on this site or research the services we offer, send messages or subscribe to mailing lists, you provide us with your personal data. These are:

BROWSING DATA.
The IT systems and software procedures used to operate this site acquire, during normal operation, some information which by their nature could, through association and processing with data held by third parties, a low you to be identified (e.g. IP address, domain names of computers you use to connect to the site, etc.).
These data are used only to obtain anonymous statistical information on the use of the site and to check its correct functioning and are deleted immediately after processing.
No data deriving from the web service will be communicated or disseminated.

DATA PROVIDED VOLUNTARILY.
If by connecting to this site, you send your personal data to access certain services, or to make requests by e-mail, your data will be processed by Promoest exclusively to answer the question, or to provide the requested service. These are mainly common data (e.g. personal details, contact details, details of means of payment), sometimes sensitive data communicated for the purpose of a personalized service (e.g. dietary, religious or physical needs).
In any case, we inform you that all your data are collected in accordance with EU and national legislation on the protection of personal data.
This site and the entire system of booking services has been designed NOT to store data relating to your credit card that are forwarded directly to the payment portal of the credit institution of reference.

FOR WHAT PURPOSES WE PROCESS YOUR PERSONAL DATA
We process your personal data for purposes related to our activities of: organization of events and academic and medical congresses and related assistance, translation, hostesses and interpreters, documentation retrieval and word processing, public relations, promotion and advertising, as well as assistance in the completion of bureaucratic procedures for the internationalization of companies.
We collect data for purposes functional to the conduct of our business, we record them through special forms on the site, we use them to meet any requests for information, to communicate new promotional initiatives, announcements and offers of new services, to offer personalized content (newsletters) and especially to provide the services described above when you request them.
We do not reuse your data for purposes other than those indicated.

LEGAL BASIS OF PROCESSING
When you provide us with your personal data to request a service or a performance, the processing of such data is lawful as it is based on the contractual relationship to which you are party. Your consent is required if we need to process your sensitive or special data. When we send you news about our products for direct marketing purposes, the legal basis is our legitimate interest in promoting our products and services. In particular, Promoest may use your address to send you newsletters, information and promotional communications related to the services offered on the site.
We inform you that you can stop receiving newsletters and promotional e-mails at any time by sending an e-mail to: congressi@promoest.com and that by exercising this choice Promoest will no longer process your personal data for this purpose.
Finally, if your data will be transferred abroad, your consent will be requested and you will be offered all the necessary information so that you can consciously choose whether or not to give it.

HOW WE PROCESS YOUR DATA
The treatment is carried out through automated tools (e.g. using electronic procedures and media) and / or manually (e.g. on paper), through the use of technical and organizational measures to ensure maximum security and confidentiality.

HOW LONG WE PROCESS YOUR DATA
Your personal data will be processed for the time strictly necessary to achieve the purposes for which they were collected and, in any case, within the time limits imposed by the regulations in force. At the expiry of that period will be deleted and / or destroyed from all computer files. As far as marketing purposes are concerned, we will process your data for as long as your consent is still valid. Regarding the period of retention of cookies you will find a dedicated section.

SUBJECTS TO WHOM YOUR DATA MAY BE COMMUNICATED
Your data may be communicated to the following categories of recipients, within the scope of the above- mentioned purposes
– External companies and professionals that the Owner uses to fulfill the obligations for the execution of the contract of which you are part, or by law (external system administrator, accountant, tax consultant);
– Public Authorities and Community and national Institutions to which Promoest could be obliged to transmit the data in order to fulfill a legal obligation
– private entities, even with offices in third countries depending on the type of service required. In this case you will receive an appropriate communication on the recipient, the country and the adequacy of the same.

YOUR RIGHTS
You have the right to:
– obtain confirmation of the existence of your personal data at the Data Controller, the type of processing taking place, the category of data subject to processing and the purposes of processing;
– know the source from which they originate
– to access your data and have them available in an intelligible form within one month from the request;
– obtain the data processed by automated means in a portable format and transmit them to another data controller;
– limit the processing of your data in certain cases;
– to oppose the processing of your data;

   – request the rectification and/or integration of your data;
– revoke your consent at any time to the processing (in the event that it is given for further purposes for which it is necessary) when your interests, rights and fundamental freedoms are overriding compared to the interest of the Controller in the processing of your data and obtain its cancellation;
– obtain the cancellation when the purposes of the processing are no longer met, when the processing is unlawful, when the cancellation is required by law in order to comply with a legal obligation, when the data collection is related to the provision of information society services;
– propose a complaint to the Control Authority
– obtain information on the existence of automated data processing and demand that no decision be made regarding you based solely on such processing, including profiling, without the possibility of human intervention, unless otherwise provided for by law or necessity related to the conclusion or execution of the contract.
You may exercise your rights by contacting us at the following e-mail address: congressi@promoest.com

COOKIE POLICY
What is a cookie and what is it for?
Cookies are small text strings that are saved in the folders of the use’s browser while browsing on Internet sites and contain certain information (indication of the server from which they were generated or the domain, duration or expiry date, a unique identification code, a unique value, etc.). The website consulted sends this information to the browser that creates the cookie, storing it in its directories. During browsing, the cookies concerning the site you are browsing are sent back to the server, which uses the value of the cookie for various purposes, such as, by way of example
– facilitating consultation of the site and improving the browsing experience;
– conveying advertising messages
– acquire statistical information relating to the navigation of users, etc..
Further information on cookies can be found at the following address: https://www.allaboutcookies.org/

What cookies does the site use and for what purposes
The cookies used by this website do not allow the permanent storage of personal information about the user nor are they used for profiling activities and some are automatically deleted when the browser is closed. In addition, the data generated by the cookies are used as an aid to internal analysis and monitoring (on aggregated and anonymous data) of the traffic generated by users (access and page views, in particular), and in order to be able to make improvements in terms of operation and navigation.

NAVIGATION OR SESSION COOKIES (TECHNICAL COOKIES)
Navigation or session cookies are technical cookies and are necessary for the website to function, because they ensure normal navigation and use of the website and a better experience of the service offered. From the first access, therefore, these cookies allow the site to function properly and allow the display of content on the user’s device (e.g. recognizing the language and the country from which the connection is made), thus being able to explore the site efficiently.
In addition, the data generated by the cookies are used by the Owner as an aid for the activity of analysis and internal monitoring (on aggregated data) on the traffic generated by users (accesses and page views, in particular), and in order to be able to make improvements in terms of operation and navigation.

Session cookies are strictly limited to the transmission of session identification data consisting of random numbers generated by the server that do not allow any personal identification of individual users.
Session cookies are not permanently stored on the user’s computer and disappear when the browser is closed.

FUNCTIONAL COOKIES (TECHNICAL COOKIES)
These cookies allow the site, on the basis of the useRrs expressed request, to recognise the user on subsequent accesses or allow the user to navigate according to a series of selected criteria in order to improve the service provided to the user (e.g. memorising the language or previous searches).
Functional cookies are not essential to the operation of the site, but they improve the quality and experience of navigation. This type of cookie is updated on the user’s browser every time the user returns to the site.

ANALYTICAL COOKIES (TECHNICAL COOKIES)
These cookies are used to perform statistical analysis on how users navigate the site and collect anonymous information on the use of the website (eg Google Analitycs). They are treated by the Guarantor of Personal Data Protection to technical cookies and are used to collect and analyze information about the use of the site by users that can not be used for commercial purposes (eg number of pages visited, pages accessed, etc..). The Owner treats the results of these analyses anonymously and exclusively for statistical purposes.

USE OF SESSION COOKIES
Session cookies are used to allow efficient exploration of the site. Session cookies are strictly limited to the transmission of session identification data consisting of random numbers generated by the server which do not allow any personal identification of individual users. They are not stored permanently on the user’s computer and are automatically deleted when the browser is closed.

USE OF THIRD-PARTY COOKIES:
“Third-party” cookies are set by a website other than the one the user is visiting. This is because on each site there may be elements (images, maps, sounds, specific links to web pages of other domains, etc.) that reside on servers other than that of the site being visited. Therefore, if a user visits a site and a different company sends the information by exploiting that site, we are in the presence of third-party cookies.
By way of example, for example, this website makes use of the following third-party services:
– Google Analytics that uses cookies necessary for its operation of the type (“ga”, “gat”, “utma”, “utmb”, “utmc”; and other similar), with respect to which we invite you to consult the address https://developers.google.com/analytics/devguides/collection/analyticsjs/cookie-usage for more information about their purposes of use and operating modes.
Through Google Analytics cookies, the following data may be processed anonymously, without direct acquisition by the Data Controller of personal data identifying the user: IP address (which also allows geolocation), time and origin of visits, any previous visits by the same surfer and other parameters relating to the operating system, computer environment and devices used by users.

HOW TO DISABLE COOKIES
Most browsers are configured to accept, control or possibly disable cookies through their settings.
Remember, however, that disabling navigation or functional cookies may cause the site to malfunction
and/or limit the service we offer.

To change your browser settings to disable cookies, we inform you that you can usually follow the following
procedure: select "Internet Options" or "Preferences" from the "Tools" or "View" or "Edit" menu; select
"Privacy" or "Security" or "File Download" and choose your preferred settings.
Below is the path to manage cookies from the following browsers:
Internet Explorer: https://windows.microsoft.com/it-it/windows7/block-enable-or-allow-cookies
Safari: https://support.apple.com/kb/PH11913
Chrome: https://support.google.com/chrome/answer/95647?hl=it-IT&hlrm=fr&hlrm=en
Firefox: https://support.mozilla.org/it/kb/Attivare%20e%20disattivare%20i%20cookie
Opera: https://help.opera.com/Windows/10.00/it/cookies.html
For more information about cookies and to manage your preferences we also invite you to visit
https://www.youronlinechoices.com/it/
To disable analytical cookies and to prevent Google Analytics from collecting data about your browsing, you can download the Google Analytics opt-out browser add-on:
https://tools.google.com/dlpage/gaoptout
We also remind you that disabling navigation or functional cookies may cause the site to malfunction
and/or limit the service we offer.

The DATA CONTROLLER is PROMO-EST s.r.l., tax code/VAT code 03291040107, with headquarters in Milan, Via G.B. Moroni 33
Tel. 0243912468, Fax 0248018575, e-mail: congressi@promoest.com